Last updated 12-18-20
Purchasing documents clearly describe the products and services being ordered and clearly states Aircraft Hardware West (AHW) requirements. Applicable information regarding requirements for approval of product, procedures, processes and equipment, part number or other precise identification shall be noted on the face of the purchase order. AHW will not pay for over shipments without prior approval.
Quality Management System:
The supplier quality management system shall be in compliance with ISO9001, AS9100, AS9120 or equivalent unless prior approval by AHW has been granted.
Testing, Inspection and Verification:
The supplier has determined and maintained a process to ensure proper testing, inspection and verification of products supplied to AHW. Inspection shall make use statistical techniques for product acceptance and related instructions for acceptance by the organization.
Customer Designated or Approved External Providers:
If applicable, the supplier shall use customer designated or approved external providers of products, including process sources.
Counterfeit & Suspect Unapproved Parts Prevention:
The supplier shall have in place a process to prevent the use of suspected unapproved, unapproved, and counterfeit parts.
Evidence of Qualification of Personnel:
The supplier has determined, implemented, and maintained a process to ensure competence of personnel performing work-affecting quality and provides training or takes other actions to satisfy these competency requirements.
External Provider Awareness:
The supplier shall ensure personnel are aware of their contribution to product or service conformity, product safety, and the importance of ethical behavior.
Packaging and Shipping:
Seller will package, mark, and ship all product(s) in a manner which is in accordance with good commercial practice for protection of product(s) received. Seller shall mark all containers with necessary lifting, handling, and shipping information.
Provision of Product Integrity and Traceability:
All documentation shall be in English. When applicable, all products supplied by the supplier must be legible and traceable to the manufacturer with full lot traceability. Paperwork traceability must be maintained at the supplier’s facility. Supplier must provide Manufacturer Certificate of Conformance (CofC) and Test Reports (T/R) upon request. AHW prohibits any purchase, shipment, or circulation of counterfeit/suspect unapproved products.
Shelf-Life Sensitive Material:
All shelf-life sensitive material received at AHW shall have at minimum of 85% shelf-life upon receipt. Cure date and expiration date must be stated on documentation provided with all shipments.
Cert of Conformity, Test Reports or Authorized Release Cert:
The supplier shall supply a Certificate of Conformity, Manufacture CofC, Test Reports, or Authorized Release Certificate with all products provided to AHW, unless prior approval has been granted.
Notification of Changes to Processes, Products or Services:
The supplier will notify AHW of any changes to processes, products, or services, including changes of their external providers or location of manufacture.
Notification of Design Changes:
Suppliers with design authority are required to notify AHW if any proposed design changes affect fit, form, function, or safety of the product. Suppliers must obtain prior approval from AHW before manufacturing and delivery of any design changes.
Specifications, drawings, and process requirements used in production shall be the most current Revision at the time of production, unless otherwise specified on the Purchase Order. Product must be certified to all applicable part numbers and current revisions including, but not limited to manufacture part numbers, military standards, and customer part numbers.
Notification of Nonconforming Material:
No product shall be shipped under a Purchase Order which contains material that departs from drawings or specifications. The supplier will provide AHW notification of any proposed deviation of material and receive consent by AHW to manufacture and ship nonconforming material. The supplier shall be responsible for any additional costs, such as re-stocking fees incurred due to use of such nonconforming material. Should the supplier discover that nonconforming material has been delivered to AHW, it is the suppliers’ responsibility to notify AHW immediately.
Flow Down of Requirements:
Supplier is required to flow down the quality requirements of AHW Purchase Orders, and AHW customer requirements, to any sub-tier sources or processors used in the production of the order.
Right of Entry:
AHW, its Customers, and regulatory authorities reserve the right to perform audits and/or inspections at the suppliers’ facilities. These audits and/or inspections are performed to determine if the product supplied conforms to the Purchase Order requirements and may include certifications inspection and/or test reports along with any other relevant documents indicating product performance.
Records will be retained as directed by government and/or regulatory agencies. The minimum retention period for AHW is 10 years.
Ship quantity tolerance is +/ – 0% without written approval.
AHW maintains an Approved Vendor list (AVL). Approved suppliers are monitored for on time delivery and quality acceptance. When suppliers do not meet expected goals, the supplier is notified for improvement actions. Lack of improvement may result in removal from the AVL.
No terms and conditions, other than the terms and conditions set forth in the Buyer orders, including terms and conditions contained in Seller’s Order acknowledgement shall be binding upon Buyer, unless accepted in writing.